ArtSpring Theatre Tech Form

STAFFING / CREW REQUIREMENTS: ArtSpring’s Technical Director (TD) is required at all times rental clients are in the facility in order to ensure proper and safe use of the facility and equipment. There is a minimum four-hour call for all technical staff. The TD will provide the following: • Tech meeting in advance of your load-in • Technical Equipment Set-up • Operation of equipment. Additional ArtSpring technicians may be required, depending on the nature of your event. These technician rates are listed on our Theatre Rate Sheet. Note on scheduling: • Any shift over 5 hours MUST include a 30-minute break • An 8-hour shift MUST include a 1-hour break • All schedules must be pre-approved by the Technical Director

Section 1: Contact Info

Name of Organization

Organizer Contact Name: (please use the producer, stage manager, or whoever is best able to answer technical queries about your event):(Required)

Organizer Phone Number:(Required)

Organizer's Email(Required)

Section 2: Event Details

Event Title(Required)

Rental Date(s): there is the opportunity to include a production schedule farther down on this form(Required)

Event (Show) Start Time:(Required)

Event (Show) End Time(Required)

Show/Event Type:(Required)

Theatrical Production
Concert
Dance Production
Film
Speaker/Presentation
Other

If Other, please describe your event.

Production Schedule: Please attach a production schedule (or type your schedule into box below) with details for each day including arrival/departure times and activity taking place ie, loading in, tech rehearsal, dress rehearsal, performance).

Please ensure you are allowing for required staff break-times as indicated at the start of this form.

Max. file size: 1 GB.

If you are not attaching a production schedule, please type your schedule below.

First Contact Onsite: For your arrival times, who will be the first person onsite?(Required)

Do you require any seats in the theatre blocked off for your production (ie for ballet booms, performers seated in audience, videographer, etc)?(Required)

PLEASE NOTE: All COMP ticket requests should be sent directly to megan.w@artspring.ca.

Yes
No

If yes, please indicate which seats.

Will you have an intermission?(Required)

Yes
No

If yes, how long is your intermission?

Will you have a concession (either pre-show or at intermission if applicable)?(Required)

Yes
No

How many performers do you have?(Required)

Are you selling merchandise?(Required)

If Yes, please bring merch at time of load-in.

Yes
No

Will you be sending a tech rider/stage plot?(Required)

Attaching here
N/A
Will send

If you have a stage plot, please attach here.

Please provide a ground plan or stage plot. You can print off the PDF from our website and draw your setup onto it.

Max. file size: 1 GB.

Technical and Equipment Needs:

*Please note that some equipment is shared between the Theatre and Gallery (ie, chairs and risers). Notifying us of your needs as soon as possible allows us to check if the quantity required is available.

Are you bringing any of your own tech equipment?(Required)

Yes
No

If YES please specify what equipment you are bringing

Please note: client equipment requires the approval of the Tech Director prior to use in the theatre.

Please indicate whether you require: Mics(Required)

Yes
No

If Yes, how many?

If possible please review audio equipment list on our website and specify what type.

Please indicate whether you require: Direct Boxes(Required)

Yes
No

If Yes, how many?

Please indicate whether you require: Monitor Speakers(Required)

Yes
No

If Yes, how many?

Please note: the theatre has 4.

Please indicate whether you require: Chairs(Required)

Yes
No

If Yes, how many?

Please indicate whether you require: Music stands(Required)

Yes
No

If Yes, how many?

Please check all that you require:(Required)

Choral Risers
Regular Risers
LCD Projector
Upright Piano
Lectern
None

If you require risers, how many do you think you will need?

Any other equipment you may require:

Will you be renting the Steinway Grand Piano?(Required)

Yes
No

Do you need the piano tuned?

Note: Tuning is an additional cost and we must book it for you no later than two weeks prior to your event.

Yes
No

Will you require the use of the Marley dance floor?(Required)

Yes
No

If yes, which side will you use?

Black
White

If you have a set, does your set involve stairs/levels more than 4ft high?(Required)

Yes
No

Do you require any equipment that we do not currently have in house ie, Hazer (Fog Machine) or Additional monitors?(Required)

Should additional equipment be required, there will be additional rental charges. Unless otherwise noted, only ArtSpring technicians may change, alter or modify equipment.

Yes
No

If Yes, what additional equipment do you require?

Does your event require the use of any rigging?(Required)

Please note: Rigging requires a licensed rigger, which ArtSpring cannot provide in-house.

Yes
No

If yes, please specify what kind of rigging.

Would you like a professional video and/or audio recording by our in-house technician (for an additional fee)?(Required)

Dependant on availability.

Yes
No

Sound/lighting video notes:

Please provide us with any sound or lighting details you think we should have in order to prepare for your event.

Anything else you think we should know?

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ArtSpring Theatre Rental Tech Form

Section 1: Contact Info

Section 2: Event Details

Technical and Equipment Needs:

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