ArtSpring Presents Tech Form

Staffing/Crew Requirements:

ArtSpring’s Technical Director (TD) is required at all times artists are in the facility in order to ensure proper and safe use of the facility and equipment. The TD will provide the following: • Tech meeting in advance of your load-in • Technical Equipment Set-up • Operation of equipment. Additional ArtSpring technicians may be required, depending on the nature of your event. Note on scheduling: • Any shift over 5 hours MUST include a 30-minute break • An 8-hour shift MUST include a 1-hour break • All schedules must be pre-approved by the Technical Director • Additional crew can be a challenge as Saltspring is a very small rural community. Schedules may have to change to accommodate geographical limitations.

Section 1: Contact Info

Name of Artist or Artist Group

Organizer Contact Name: (please use the producer, stage manager, or whoever is best able to answer technical queries about your event):(Required)

Organizer Phone Number:(Required)

Organizer's Email(Required)

Section 2: Event Details

Event Title(Required)

Event Date(Required)

Arrival Time at the venue:(Required)

Event (Show) Start Time:(Required)

Event (Show) End Time(Required)

Show/Event Type:(Required)

Theatrical Production
Concert
Dance Production
Film
Speaker/Presentation
Other

If Other, please describe your event.

Production Schedule: Please attach a rider or production schedule (or type your schedule into box below) with details for each day including arrival/departure times and activity taking place ie, loading in, tech rehearsal, dress rehearsal, performance).

Please ensure you are allowing for required staff break-times as indicated at the start of this form. NOTE: If you require a piano tuning we typically schedule it from 10am-11:30am on the day of the performance.

Max. file size: 1 GB.

If you are not attaching a rider or production schedule, please type your schedule below.

First Contact Onsite: For your arrival times, who will be the first person onsite?(Required)

Do you require any seats in the theatre blocked off for your production (ie for ballet booms, performers seated in audience, videographer, etc)?(Required)

Yes
No

Will you have an intermission?(Required)

Yes
No

If yes, how long is your intermission?

Do you plan to have dinner before the show?(Required)

Please note: Saltspring has limited food choice if any after a night time performance. Arrangements need to be made in advance if you require a meal post performance. We suggest a dinner break from 5-6pm prior to the show.

How many performers do you have?(Required)

Are you selling merchandise?(Required)

If Yes, please bring merch at time of load-in.

Yes
No

Will you be sending a tech rider/stage plot?(Required)

Attaching here
N/A
Will send
Already Provided with Contract

If you have a tech rider or stage plot, please attach here.

Please provide a ground plan or stage plot. You can print off the PDF from our website and draw your setup onto it.

Max. file size: 1 GB.

Technical and Equipment Needs:

*Please note that some equipment is shared between the Theatre and Gallery (ie, chairs and risers). Notifying us of your needs as soon as possible allows us to check if the quantity required is available.

Please indicate whether you require: Mics(Required)

Yes
No

If Yes, how many?

If possible please review audio equipment list on our website and specify what type.

Please indicate whether you require: Direct Boxes(Required)

Yes
No

If Yes, how many?

Please indicate whether you require: Monitor Speakers(Required)

Yes
No

If Yes, how many?

Please note: the theatre has 4.

Please indicate whether you require: Chairs(Required)

Yes
No

If Yes, how many?

Please indicate whether you require: Music stands(Required)

Yes
No

If Yes, how many?

Please check all that you require:(Required)

Choral Risers
Regular Risers
Video Projector
Upright Piano
Lectern
Podium

If you require risers, how many sections do you think you will need?

Any other equipment you may require:

Will you be using the Steinway Grand Piano?(Required)

Yes
No

Do you need the piano tuned?

Yes
No

Will you require the use of the Marley dance floor?(Required)

Yes
No

If yes, which side will you use?

Black
White

If you have a set, does your set involve stairs/levels more than 4ft high?(Required)

Yes
No

Do you require any equipment that we do not currently have in house ie, Hazer (Fog Machine) or Additional monitors?(Required)

Unless otherwise noted, only ArtSpring technicians may change, alter or modify equipment.

Yes
No

If Yes, what additional equipment do you require?

Does your event require the use of any rigging?(Required)

Please note: Rigging requires a licensed rigger, which ArtSpring cannot provide in-house.

Yes
No

If yes, please specify what kind of rigging.

Would you like your event professionally recorded by our in-house technician (for an additional fee)?(Required)

Dependant on availability.

Yes
No

Sound/lighting video notes:

Please provide us with any sound or lighting details you think we should have in order to prepare for your event.

Hospitality :(Required)

We provide a light hospitality of fruit, granola bars, sparkling and still water. Please let me know if you have any dietary restrictions or allergies in the company. We have two dressing rooms that seat up to 6 in each, Both have a shower/sink and toilet. We do not have a separate greenroom. Performers have access to our concession kitchen. Note any other questions or concerns here.

Sound/lighting video notes:

Please provide us with any sound or lighting details you think we should have in order to prepare for your event.

Anything else you think we should know?